The Organiser is the European Society of Cataract and Refractive Surgeons (ESCRS). The Exhibitor is the company that signs and submits the online application for booth space. All communication regarding exhibition space must be channeled through the ESCRS and orders for exhibition space will only be accepted online through the Exhibitor Resource Centre (ERC).
Booth space rental per square metre in the exhibition area is €750 and this covers the cost of booth space only. Technical information outlining details of shell schemes and other services will be made available online to Exhibitors during May 2012.
A deposit of 25% of the total cost of the exhibition space is due on or before 2 December 2011.
Full payment for booth space is due by 31 March 2012.
In the event that full payment has not been received by 31 March 2012, the Organiser reserves the right to reallocate booth space.
All exhibitors will be listed in the Final Programmes, provided booth space has been reserved and paid in full before the programmes go to print.
All exhibitors may also submit a company listing (100 words) and logo for inclusion on the Virtual Exhibition.
The Organiser is not responsible for errors or omissions in the Final Programmes or on the Virtual Exhibition.
The Organiser reserves the right to alter the present regulations with immediate effect in the event that orders from the Authorities or other compelling reasons might make it necessary.
The Organiser shall be entitled to alter the space rented by the Exhibitor and to undertake limitations of the rented area. Such limitations can only be made against a corresponding reduction of the booth rental but shall not render the Organiser liable to pay compensation.
Furthermore, the Organiser shall be entitled, within thirty days after the receipt of the online application and deposit, without assigning any reason and without incurring liability to damage, to cancel the lease entered into against reimbursing any booth rental paid at the time of cancellation. Exhibitors are not permitted to sublet their booth or lend it to a third party in part or whole. Exhibitors may not exchange booths without the written consent of the Organiser.
Notification of cancellation of exhibition space must be received in writing by the Organiser on or before 31 March 2012. If notification of cancellation is received prior to 31 March 2012, and full payment (including VAT if applicable) has been paid, a refund of 75% of the total sum received by the Organiser for the booth space will be issued. If only the deposit payment has been received, no refund will be due. If notification of cancellation of booth space is received after 31 March 2012 and the booth space has been paid in full, no refund will be due. If notification of cancellation of booth space is received after 31 March 2012 and only the booth space deposit has been received, the remaining 75% of the booth space cost will be due for payment.
If notification of cancellation of booth space is received after 31 March 2012 and no payment has been received, then 100% of the booth space cost will be due for payment.
If payment is not received within 30 days of cancellation the outstanding amount will be charged to the registered credit card.
This cancellation policy also applies to reductions in booth space.
Special arrangements, if any, between the Organiser and the Exhibitor which are not included in the agreement shall only be binding when accepted in writing by the Organiser.