Free Paper, E-Poster & Video Submission Terms & Conditions

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Terms & Conditions

– The Free Paper submission portal opens Monday 9th January and will close on Monday 13th March (23:59 CET).

– Please note that you must be a EURETINA Member in order to submit a Free Paper abstract.

– Free Paper abstracts will be considered for 5-minute presentation slots in Free Paper Sessions OR as Audio Narrated Free Papers available online and on designated computer terminals in the congress centre, depending on review outcome.

– Each applicant may submit a maximum of 2 Free Paper abstracts.

If you choose to submit an abstract(s) we will use your personal details to keep you updated on its status including whether it has been accepted for presentation at the Euretina Congress. If your abstract(s) is accepted for presentation at the Euretina Congress your contact details (name and email address) will be sent to a third-party Audio-Visual Company in order for them to contact you in relation to uploading your presentation.

Review & Evaluation

– All submitted abstracts will be reviewed before final selection is made with submissions ranked according to their average score.

– Specific topics that need to be covered in the congress programme will be
considered before making the final selection of accepted abstracts. The decision of the Euretina Review Committee is final.

– If your abstract is accepted, you will be informed of this by email by the end of May 2023.

– It is not possible to reschedule the assigned time of an accepted Free Paper.

Abstract Submission

All submitted abstracts must be in English and follow the structured format below:

– Title (250 characters max)

– Purpose (100 words max)

– Setting/Venue (50 words max)

– Methods (200 words max)

– Results (200 words max)

– Conclusions (200 words max)

All abstracts MUST be submitted in the presenting author’s name.

Financial Disclosure: Please indicate Yes/No with details where applicable.

Further Instructions

– The summary of results presented must be given in sufficient detail to support the conclusions. The Review Committee will only accept abstracts with final results or conclusions.

– Formulae should, in general, be avoided.

– When using abbreviations or acronyms for the first time, care should be taken to spell them out in full with the abbreviation in parentheses after the full word(s) the first time it appears in the text. The abbreviation should be used alone thereafter.

– Indicate whether the presenting author or any co-author has a financial interest in the subject matter or receives money from any mentioned company.

Any queries please contact [email protected]

Terms & Conditions

– The E-Poster submission portal opens Monday 9th January and will close on Monday 13th March (23:59 CET).

– Please note that you must be a EURETINA Member in order to submit an E-Poster abstract.

– E-Posters will be considered for display on designated computer terminals located throughout the conference centre OR as quick fire 4-minute presentations in the Euretina Speakers’ Corner, depending on review outcome.

– Each applicant may submit a maximum of 2 E-Poster abstracts.

If you choose to submit an abstract(s) we will use your personal details to keep you updated on its status including whether it has been accepted for presentation at the Euretina Congress. If your abstract(s) is accepted for presentation at the Euretina Congress your contact details (name and email address) will be sent to a third-party Audio-Visual Company in order for them to contact you in relation to uploading your presentation.

Review & Evaluation

– All submitted abstracts will be reviewed before final selection is made with submissions ranked according to their average score.

– Specific topics that need to be covered in the congress programme will be
considered before making the final selection of accepted abstracts. The decision of the Euretina Review Committee is final.

– If your abstract is accepted, you will be informed of this by email by the end of May 2023.

Abstract Submission

All submitted abstracts must be in English and follow the structured format below:

– Title (250 characters max)

– Purpose (100 words max)

– Setting/Venue (50 words max)

– Methods (200 words max)

– Results (200 words max)

– Conclusions (200 words max)

All abstracts MUST be submitted in the presenting author’s name.

Financial Disclosure: Please indicate Yes/No with details where applicable.

Further Instructions

– The summary of results presented must be given in sufficient detail to support the conclusions. The Review Committee will only accept abstracts with final results or conclusions.

– References and credits cannot be included as part of an abstract.

– When using abbreviations or acronyms for the first time, care should be taken to spell them out in full with the abbreviation in parentheses after the full word(s) the first time it appears in the text. The abbreviation should be used alone thereafter.

– Indicate whether the presenting author or any co-author has a financial interest in the subject matter or receives money from any mentioned company.

Any queries please contact [email protected]

Terms & Conditions

– The Video Competition Submission portal opens Monday 9th January and will close on Monday 13th March (23:59 CET).

– Please note that you must be a EURETINA Member in order to submit a Video
Competition abstract.

– Video entries will be considered for the Video Competition Awards, which will take place during the Euretina Congress in Amsterdam, depending on review outcome.

– Each applicant may submit a maximum of 2 Video Competition abstracts.

If you choose to submit an abstract(s) we will use your personal details to keep you updated on its status including whether it has been accepted for presentation at the Euretina Congress. If your abstract(s) is accepted for presentation at the Euretina Congress your contact details (name and email address) will be sent to a third-party Audio-Visual Company in order for them to contact you in relation to uploading your presentation.

Review & Evaluation

– All submitted abstracts will be reviewed before final selection is made with
submissions ranked according to their average score.

– If your abstract is accepted, you will be informed of this by email by the end of May 2023.

Abstract Submission

All submitted abstracts must be in English and follow the structured format below:

– Title (250 characters max)

– Purpose (100 words max)

– Setting/Venue (50 words max)

– Methods (200 words max)

– Results (200 words max)

– Conclusions (200 words max)

All abstracts MUST be submitted in the presenting author’s name.

Financial Disclosure: Please indicate Yes/No with details where applicable.

Further Instructions

– The total duration of the video, including title and credits, must not exceed 8
minutes.

– After submitting your abstract you will be contacted by the EURETINA Programme Team with a Dropbox link to upload your video.

– The video must include a narration, music alone will not be accepted.

– The title and narration of the video must be in English.

– Accepted videos will be displayed on EURETINA On Demand after the Congress.

– The video entries will be judged by members of the EURETINA Review
Committee, and prizes will be awarded for the top videos at the discretion of the
judging panel.

– Shortlisted winners must be present at the Euretina Congress in Amsterdam in
order to receive their prize.

Any queries please contact [email protected]