26th Euretina Congress – Meeting Policy

The following guidelines and regulations are applicable to all scheduled meetings taking place during 26th Euretina Congress.

Access Pass

All participants involved in the meetings will need a valid congress badge to access the venue and the meeting rooms.

Access Times

Access to the meeting rooms is granted once the venue is open to the public. Please ensure that sufficient time is allowed after opening for arrival and access when scheduling your meeting start time. We therefore recommend planning meetings within the following hours:

Thursday	1 October 2026	07:30 – 18:00
Friday	2 October 2026	07:30 – 18:00
Saturday	3 October 2026	07:30 – 18:00
Sunday	4 October 2026	07:30 – 14:00

Restrictions on Meeting Type and Size

During the official congress days, the meeting rooms are exclusively for company internal meetings or invitation-only gatherings. For meetings held during the official scientific program, the attendance is limited to a maximum of 25 individuals. Meetings exceeding this limit can only be arranged outside the official programme.

Approval Requirement

All meetings, regardless of the venue within the host city, must be approved by the Congress Secretariat (Congrex Switzerland Ltd). This includes meetings held at the congress venue and other locations. Company-sponsored symposia open to all participants, except for the official “Satellite Symposia” included in the congress program, are not permitted.

Social Activities

No social activities are allowed in parallel to the official congress hours. Therefore, please foresee to organise the company activities on Thursday, Friday, Saturday or Sunday evening outside of the congress hours. Please take note of the ongoing planning for the congress’ side events!

Restriction to Marketing and Communication of Meetings

No marketing pieces, invitations, communications of any kind, advertising, or other written or spoken descriptions of the event may use the Euretina name, logo or the Euretina branding. The following statement must be prominently displayed and included on all advertisements, marketing pieces, invitations, meeting materials, derivative products, etc. for the event:
• Not an official event of Euretina
• Not sponsored or endorsed by Euretina

Instructional Course
Symposia

Introduction

The 25th Euretina Congress will take place from 4 – 7 September 2025 in Paris, with online attendance also possible.

Submissions are now invited for Instructional Courses.

Please note that only Euretina members may submit proposals. If you are not a Euretina member, please click here to join.

The submission portal will remain open until 10th December 2024 at 23.59 CET.

Instructional Course Submission

All Instructional Courses will be 60 minutes in duration.

An instructional course should be a structured learning session which will provide participants with practical tools and insights into the topic of the course.

There should be a focus on teaching and ample time should be left for questions and answers.

Please consider the following formats when compiling your course:

Didactic presentations with scheduled questions and answers managed by the course chair.
Case presentations and discussion between panellists with audience involvement.

Chairpersons and faculty should contribute in person where possible, and are requested to make their presentations available on the On-Demand platform after the Congress. Virtual talks (maximum of one per session) may be facilitated at the discretion of the Course Chair where a speaker is deemed critical to a course and face-to-face attendance is not possible.

The Euretina Board aspires to increase the diversity and inclusiveness of its teaching faculty, while simultaneously encouraging future leaders in the field. Please note that age, gender and ethnicity across the faculty will be taken into account by the Programme Committee when accepting programme content.

Terms & Conditions

– Each applicant may submit a maximum of 2 Instructional Course proposals.
– Each application must indicate whether the chairperson/s, or any of the faculty members, has a financial interest in the subject matter.
– Each 60-minute course must include a minimum of 15 minutes discussion time.
– Applications which do not reasonably reflect the diversity and inclusivity aspirations of the Euretina Board will not be accepted.

Submission Format

All submissions should include the following information:

Title (Max 20 words): The title of the course should be explicit but not exceed 20 words.

Description (Max 150 words): Precise description of the topic to be covered in the course.

Objectives (Max 200 words): A succinct statement explaining the planned learning outcomes for those who attend the course, which completes the sentence “At the conclusion of this course the attendee will be able to…”

Schedule: Provide a running order for the course listing chairpersons, proposed speakers and presentation topics.

Course Level (Beginner, Intermediate or Advanced): To help potential applicants of the FEBOS-Retina Subspecialty Exam, please rate the level of your course.

Review and Evaluation

– All submitted course proposals will be peer reviewed before final selection is made with courses ranked according to their average score.
– The submission and review process applies to both new and repeat Instructional Course proposals.
– Specific topics that need to be covered in the congress programme will be considered when making the final selection of accepted sessions.
– If your course proposal is accepted, you will be informed of this by email in March 2025.
– The decision of the Programme Committee is final.

Timeline

Closing Date: 10th December 2024, 23.59 CET

Submission Feedback: March 2025

Any queries please contact [email protected]

Introduction

The 25th Euretina Congress will take place from 4 – 7 September 2025 in Paris, with online attendance also possible.

Submissions are now invited for Symposia.

Please note that only Euretina members may submit proposals. If you are not a Euretina member, please click here to join.

The submission portal will remain open until 10th December 2024 at 23.59 CET.

Symposium Submission

All Symposia will be 60 minutes in duration.

The Euretina Symposia provide societies or subgroups with the opportunity to organise a session where experts present and discuss the latest research, innovations and clinical advancements on a particular topic.

Applicants are encouraged to submit a well-defined topic with practical implications. (For instance, ‘Advantages and drawbacks of various anti-VEGFs injection regimen in AMD’ rather than ‘Anti-VEGFs in AMD’) and to provide the name of the organising Society/Subgroup.

Chairpersons and speakers should contribute in person where possible, and to make their presentations available on the On-Demand platform after the Congress. Virtual talks (maximum of one per session) may be facilitated at the discretion of the Symposium Chair where a speaker is deemed critical to a session and face-to-face attendance is not possible.

Terms & Conditions

– Each applicant may submit a maximum of 2 Symposium proposals.
– Each application must indicate whether the chairperson/s, or any of the faculty members, has a financial interest in the subject matter.
– Each 60-minute Symposium must include a minimum of 15 minutes discussion time.
– Applications which do not reasonably reflect these diversity and inclusivity aspirations will not be accepted.

Submission Format

All submissions must include the following information:

Title (Max 20 words): The scientific title of the Symposium should be explicit but not exceed 20 words.

Description (Max 150 words): Precise description of the topic to be covered in the Symposium.

Objectives (Max 200 words): A succinct statement explaining the background of why this topic should be addressed at the annual meeting and the planned learning outcomes for those who attend the session.

Schedule (Max 300 words): Provide a running order for the session listing chairpersons, provisional speakers and presentation topics.

Review and Evaluation

– All submitted symposium proposals will be peer reviewed before final selection is made with sessions ranked according to their average score.
– The submission and review process applies to both new and repeat Symposium proposals.
– Specific topics that need to be covered in the congress programme will be considered when making the final selection of accepted sessions.
– If your symposium proposal is accepted, you will be informed of this by email in March 2025.
– The decision of the Programme Committee is final.

Timeline

Closing Date: 10th December 2024 at 23.59 CET.

Submission Feedback: March 2025

Any queries please contact [email protected]

Terms & Conditions

General Terms

Below are the terms and conditions for the submission of Abstracts:

– The e-Poster submission will be open from 16 October 2022 to 16th December 2022.

– Please note that you must be a EURETINA Member in order to submit an e-Poster abstract.

– Please note that you must be a EURETINA Member in order to submit an e-Poster abstract.

– e-Posters will be considered for display on designated computer terminals located in the meeting venue.

– Each applicant may submit a maximum of 2 e-Poster abstracts.

If you choose to submit an abstract(s) we will use your personal details to keep you updated on its status including whether it has been accepted for presentation at the Euretina Winter Meeting. If your abstract(s) is accepted for presentation at the Euretina Winter Meeting your contact details (name and email address) will be sent to a third-party Audio-Visual Company in order for them to contact you in relation to uploading your presentation.

Review & Evaluation

– All submitted abstracts will be reviewed before final selection is made with submissions ranked according to their average score.

– Specific topics that need to be covered in the meeting programme will be taken into account before making the final selection of accepted abstracts. The decision of the Euretina Programme Committee is final.

– If your abstract is accepted, you will be informed of this by email in January 2023.

Abstract Submission

All submitted abstracts must be in English and follow the structured format below:

Title (250 characters max)

Purpose (100 words max)

Setting/Venue (50 words max)

Methods (200 words max)

Results (200 words max)

Conclusions (200 words max)

All abstracts MUST be submitted in the presenting author’s name.

Financial Disclosure: Please indicate Yes/No with details where applicable.

Further Instructions

– The summary of results presented must be given in sufficient detail to support the conclusions. The Programme Committee will only accept abstracts with final results or conclusions.

– References and credits cannot be included as part of an abstract.

– When using abbreviations or acronyms for the first time, care should be taken to spell them out in full with the abbreviation in parentheses after the full word(s) the first time it appears in the text. The abbreviation should be used alone thereafter.

– Indicate whether the presenting author or any co-author has a financial interest in the subject matter or receives money from any mentioned company.

Any queries please contact [email protected]